Office 365 to PST Tool Box

(Average Rating 4.8 Based on 2172 Reviews)

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Office 365 Export Mailbox to PST

Save Mailbox Items from Office 365 to Outlook PST, EML, MSG, MBOX, and PDF Format

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Export Office 365 Mailbox in PST, MSG, EML, MBOX and PDF Format
Download Organization-Wide Emails, Contacts, Calendars, and Document Files
Export All Office 365 Shared Mailboxes and In-Place Archive Mailboxes Locally
M365 Exporter Allows Independent Date Filter on Every Available Workload
Secure Admin Level Credential Validation to Initiate Multiple O365 Export
Does Not Alter the Read / Unread State of M365 User Emails During Export
Browse and Select a Custom Folder Path to Save the Exported Data
Naming Convention Options for Accurate Microsoft 365 Export
Split all Office 365 Export Files into Predefined Chunks for PST-type Outputs
3 User Mapping Options include Fetch, Import CSV, and Download Template
View, Select, Prioritize, and Validate the User List Before the M365 Export
Retry, Redo, and Perform Delta Export for Saving Office 365 Data to PST
Generate Office 365 Export Mailbox to PST Summary and Detailed Reports
Works With All Major Office 365 Plans and Windows Operating System

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The trial edition of the Office 365 to PST export tool allows to download 2 users O365 mailbox to PST for free of cost.

FreeViewer Office 365 Export Mailbox to PST

6-Step Approach to Convert Office 365 Data to Local File Format

Enter Admin Credentials

Download Office 365 Exporter Software on Windows OS and Enter Admin Credentials

Multiple Export Options

Get Multiple Export Options: PST, MSG, EML & Categories: Mails, Contacts, Calendars, Tasks

Export Process Completed

Finally, Export Office Mailbox into PST, MSG or EML File Format and Save Conversion Report.

Destination Path

Pick a Location to Deposit M365 User Data.

Mapping

Create Mapping and Add Users

Start Export

Validate & Start Export to Start the Process.

Descriptive Features of O365 Mailbox to PST Export Tool

Office 365 Exporter Software's Features for Quick O365 Data Extraction

Secure Admin Credential Validation

The Office 365 Export tool for PST functions after validating administrator-level credentials and pre-generated application ID. Such a security measure is in place to ensure that only authorized IT personnel can access and export sensitive Office 365 data. Protecting the organization from any and all data breach incidents.

Preserves Email Read/Unread Status

Retain a complete copy of the Read/Unread status of all email items throughout the export. This special feature is present in the export file formats that support the Read/Unread metadata value. So admins can be assured that their user’s workflow remains undisturbed after a successful export is complete.

A-Z Office 365 Plan Compatibility

This Office 365 Exporter is designed to work with a broad range of Office 365 Business and Microsoft 365 Enterprise Edition Plans. Users with legacy O365 E series can also use the tool to export. Moreover, this tool supports A1 to A5 along with F1, and F3 plans as well.

Effortless Windows OS Compatibility

The exporter for Office 365 works on many different Windows Operating systems. Admins can download and use this tool on all versions of Windows 10 and all versions of Windows 11 as well. Thereby streamlining the export process for administrators using Windows OS.

Select Custom Path to Save Exported Data

Take complete control over the exact location where the tool deposits the extracted O365 data. The tool places no restriction on the digital location of the exported emails, contacts, calendars, and documents. Providing freedom to save email data from Office 365 to desktop or any other accessible storage location.

Builtin Output File Naming Conventions

Keep a highly organized copy of the O365 export with a range of customizable file names. Select any one suitable naming convention options like AutoIncrement, Subject, Subject_From, Subject_Date(DD-MM-YYYY), Subject_From_Date(DD-MM-YYYY), Date(DD-MM-YYYY)_From_Subject, etc.

Export Via User List Selection Screen

The User preview screen consists of an alphabetical list of all user accounts fetched directly or uploaded via a CSV list. Admins can view the account list. To select accounts, mark the boxes next to their names. Critical accounts can be prioritized using the star indicator. After confirming their selections, admins can start the export.

Automated Office 365 Export Reports

Every export instance generates two different reports. The summary report is a CSV file containing the total item count for each workload divided into success and failure columns. A detailed report with individual user-level item counts is also generated to give admins a chance to assess each workload more deeply.

FreeViewer Office 365 Exporter Software - Specifications

Download Software to Export Office 365 Mailbox to PST

Processor

Minimum 8 core Processor

Memory & Storage

8 GB of RAM (16 GB is Recommended) | 500 MB of free hard disk space required for tool, additional 20 GB for user data

Deployment Prerequisites

If you are using Windows 11/10, Then Please Launch the Tool as "Run as Administrator".
Microsoft .NET Framework 4.5 and Above Version.
Login with App Password, If "Multi-Factor Authentication" (MFA) is Enabled / Enforced OR Disable Multi-Factor Authentication.
To Export Archive Mailbox: The Administrator must enable In-Place Archive Mailbox for the required User Account.
Admin Account of Office 365 Must be Impersonated for Admin Account Migration.

Supported Editions

FAQs

Q: Is Anti-Virus blocking the export process?

Disable Anti-Virus temporarily or whitelist the software in your settings for proper functionality.

Q: Unable to create output in destination?

Avoid using NAS, SAN, or Network drives. Ensure the source file is on the local migration machine to perform successful migration.

Software Download

Release v7.2.0 | File Size: 162 MB

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Trial Limitations

With the demo of Office 365 export software you can export two Office 365 user mailboxes to PST, MBOX, PDF, MSG, EML (only email messages) format.

Installation Uninstallation User Guide

Electronic Delivery

The delivery of product is automated. You will receive an email containing both the link to download and the activation key within few minutes.

Overview of Office 365 Export Tool for PST Features – Demo vs Full

Office 365 Export Mailbox to PST with Software Full Version

Features	Demo Version	Full Version
Supports Multiple Office 365 Mailboxes
Extract Office 365 Archive Mailboxes
Supports Office 365 Email, Contacts, Calendars, Tasks
Compatible With Windows 10 & Below Versions
Option to Apply Date Filter
Pause & Resume Feature
Extract Office 365 Emails in PST Format	2 User Accounts	Unlimited User Accounts
Cost	DEMO	$10 /Each User

Frequently Asked Questions

Listed Commonly Asked Questions and Answers

What Customers Are Saying

Get User Reviews of Tool to Export Office 365 Mailbox to PST

Ruby Graner

USA

"The software to download Office 365 Mailbox to PST works really nice. It is a simple and easy-to-use software that even a novice user can understand its working. It has user-friendly interface and can easily extract unlimited EML messages from Office 365 email folder. I must say it is an amazing tool, which can export complete mailbox items from Office 365 suite to PST, EML or MSG file format without any data loss."

James Martin

Greenland

"A sudden compliance notification left us scrambling for a method to export our large volume of historical Office 365 email data to PST. However, thankfully a colleague recommended Office 365 Exporter. And it is been a lifesaver. With the help of its unique date filter we were able to extract the backdate data easily. Moreover, the detailed reports gave us complete confidence that all the data was transferred accurately. Highly recommend!"

Jacob Williams

Switzerland

"Our organization was in the middle of an Office transition, and for that, we needed to export our mailboxes to a safe offline format such as PST. Among the many options in the market, none came close to justifying the value-for-money component of this tool. We were able to use the custom CSV to create a list and map the users in no time. We're very happy with the results."

Chris Summerland

Australia

"As a consultant, I've used many different export tools, and I am confident to say that this Office 365 Exporter stands out for its flexibility and robust feature set. The ability to split PST files into smaller chunks was a game-changer for us, allowing us to overcome mailbox size limitations. The variety of naming convention options also helped us keep our exported data well-organized. A top-notch product!"

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