Outlook

How to Combine Multiple PST Files into One Manually?

Are you looking for a solution to combine multiple PST files into one manually? If yes, then your query will be sorted here. This blog will explain the method for combining PST files in Outlook.

Microsoft Outlook is the most popular and favourite desktop-based email client application. All Outlook data is stored in the PST file which is a Personal Storage Table. It is the database of Outlook that contains emails, contacts, calendars, tasks, notes, and much more information. Handling numerous PST files is a stimulating and hectic task for any user.

Apart from that, users may have various reasons behind the transfer to perform this task. This is the main cause when users search for how to combine multiple Outlook PST files into a single file.

In an organization, having several users manage all the files is not easy for any of them, so they consolidate multiple .pst files into one to facilitate the management task. Here, we will discuss some solutions that can help users merge their Outlook PST files easily.

Now let’s learn about the reasons why users want to combine multiple Outlook PST files into a single file. 

Why Do Users Need to Consolidate Outlook Data Files?

The user creates several PST files according to their requirements. It is easy to manage PST files if they are commonplace. Therefore, users want to combine multiple Outlook PST files into a single file. Here are some reasons for the same:

• The PST file size is limited i.e. 2 GB for ANSI and 50 GB for UNICODE.
• To prevent data from loss or accidental deletion.
• The user wants to access several Outlook PST files on different computers.
• Avoid opening several PST files to save time and effort.
• Users can save maximum time and effort by combining their Outlook PST files into one.
• MS Outlook performance is also improved by combining multiple PST files

There are two solutions for merging multiple PST files into one. One is manual and the second is the automated solution. Here we are going to discuss both methods step by step to merge PST files without duplicates.

Combine Multiple PST Files into One Manually

The manual process has two parts i.e. create a new PST file and then import PST data into the newly created PST file.

• Click New Items >> More Items >> Outlook Data File.

• A new window will appear “Create or Open Outlook Data File”. Give a name to this new file and click OK.

• The new Outlook PST file will be highlighted in the navigation pane.
• Next, click File tab >> Open & Import >> Import/Export to merge PST files without duplicates.

• “Import and Export Wizard” will appear, select Import from another program or file option and click Next.

• Select the Outlook Data File (.pst) option from the list of the file types to import from and click Next to combine multiple PST files into One.

• Click Browse and select the PST file to import.
• If you do not want to import duplicates, click “Do not import duplicates” and then hit the Next button.

• Select the folder to import from. Check the box “Include subfolders” and “Import items into the same folder“.

• Finally, click on Finish.

Drawbacks of the Manual Approach

The manual process is completely free, but it is very lengthy. There is also no guarantee of a safe & secure result. So, it is better to go with the alternate method to smoothly and quickly accomplish this task without data loss issues.

Now, if you don’t want to face any type of limitation of free solution. Then, you can follow the below-mentioned smart solution. 

Combine Multiple PST Files into One via Automated Tool

FreeViewer PST Merge Tool is an excellent and powerful utility for merging Outlook PST files into one. This application only takes a few moments to accomplish the combing process. Any technical and non-technical users can easily access this tool because of its simple and easy-to-use interface.

This software maintains folder structure and integrity of emails while merging tasks in a few easy steps without facing any hurdles.

Moreover, this DIY software permits users to simply merge PST files into single PST files. This application can combine archive PST, password-protected, active and network Outlook files. This utility merges Unicode and ANSI Code PST in One Unicode PST file.

Quick Guide to Merge PST File into One PST

The steps to combine multiple Outlook PST files into a single file are as follows;

• Step 1. Run the software and select PST files.
• Step 2. Choose Option – Merge or Join to merge PST files without duplicates.
• Step 3. Choose an option: Merge with an Existing PST, New PST, or Outlook Profile.
• Step 4. Choose the required options to manage Outlook data files to combine multiple PST files into One.
• Step 5. Hit on the Next button.

Why Choose This Solution Over Others

• Able to consolidate PST files together with emails, calendars, contacts, tasks, notes, etc.
• combine into a new PST, existing PST, or Outlook profile.
• Provides support to manage multiple calendars in Outlook by combining them into one
• Facility to remove duplicate Outlook emails, calendars, contacts, tasks, notes, and journals.
• Maintains the integrity of data while combining multiple Outlook PST files.
• Supports all MS Outlook editions like Outlook 2019, 2016, 2013, 2010, etc.
• Works with all Windows Versions i.e. Windows 10, 8.1, 8, 7, etc.

Conclusion

Here we discussed the solution to combine multiple PST files into one manually. We also mentioned the limitations and disadvantages of the manual method. Therefore, to merge multiple Outlook PST files into a single file instantly and easily, it is better to use an alternate solution. This way it is easy to manage Outlook data.

Frequently Asked Questions

Que 1. Can I combine multiple PST files into one?

 

Yes, you can easily combine unlimited PST data files into one by using above solutions. But remember one thing manual method have some limitation. So, you can go through the professional solution. There is no limit on file number, size, ANSI, or UNICODE PST files.

 

Que 2. How do I combine Outlook archive PST files?

There is no direct way to combine archives. However, using this tool is the best option to combine multiple archives. This will give you accurate results in a few moments.

Que 3. How do I make all my emails appear in one inbox in Outlook?

You can combine multiple inboxes into one to make them appear in one inbox.
1. Download and install the application
2. Add PST files and select the join option
3. Select Into Existing PST option
4. Click Next.