How to Export Outlook Contacts to MSG File? Two Easy Methods

Published By Mohit Jha

Approved By Nimisha Ramesh

Published On September 23rd, 2024

Reading Time 6 Minutes Reading

We often receive queries from users asking us how to export Outlook contacts to MSG file format. In this blog, we aim to answer these users questions by providing solutions. Stay tuned to learn the most effective ways to convert contacts from Outlook to MSG . We will cover the best methods with step-by-step instructions and introduce the recommended tools for a smooth conversion process. Before we dive into the methods, let’s take a quick look at Outlook and the MSG in the following context.

Quick Overview: Outlook and MSG

MS Outlook is one of the most used email services in the world. However, Outlook offers much more than just access to email. Outlook makes it easy to communicate via email, organize contact lists, and schedule meetings and other events using the calendar feature.

MSG File are Microsoft Outlook items created or saved in Microsoft Outlook that store information such as email messages and attachments, contacts, calendar appointments, and tasks.

Read Related Blog: How to Transfer Outlook Contacts to iCloud?

Why Do You Need to Export Outlook Contacts to MSG File?

The following scenarios will help you better understand why you need to move contacts to MSG type.

Separate Storage: The MSG allows you to store each contact in a separate. This is useful if you want to organize your contacts individually or transfer them one by one.
Compatibility: MSG are compatible with various email platforms, especially those that use Microsoft Outlook. This ensures that the contact data can be easily imported or opened in a compatible email client.
Easy Sharing: You can export specific contacts to MSG and share them with others via email or file sharing platforms. Since each contact is a separate file, you can select only the contacts you want to send.
Saving Data. Exporting to MSG ensures that all data, including attachments, contact images, and notes, are retained in their original format. This reduces the risk of contact data loss during the conversion process.
Easier Import into Other Systems: MSG are often easier to import into other software systems as they retain all contact information and structure, making it easier to migrate data between platforms.
Forensic and Legal Use: MSG are sometimes required in forensic or legal applications as they retain the original contact information and metadata, providing an accurate record for audit purposes.

Read Similar Blog: How to Convert Contacts from Outlook to Smart Phone?

Here we explain why it is beneficial to convert contacts from Outlook to MSG. Now let’s learn how to transfer Outlook data to MSG format in the next section.

How to Export Outlook Contacts to MSG File? Manual Method

To manually transfer PST contact files to MSG, you need to save each contact one by one. Here’s how:

Steps to Convert all Outlook Contacts to MSG Format

Launch or open your Microsoft Outlook account and click the Contacts section.
On the menu bar, press the People icon (this is the segment where you can see your file contacts).
Find the contact you want to export.
Click a contact to select it or double-click to open it.

Drag and Drop Method:

Single contact: To save a single contact as an.msg file, click the contact and drag it to your desktop or folder. Outlook will automatically create a .msg file for that contact.
Several Contacts: If you want to convert many contact files, you can hold-down the Ctrl button and then click on each contact you want to export. Once selected, drag it to the desired destination on your system.
Go to the folder where you saved the contact and confirm that the.msg file has been created. You can open it with Outlook to check that the information is complete.
Repeat this procedure for each contact you want to export contacts from Outlook to MSG.

Read Similar Blog: Transfer Outlook Contacts to Jabber?

Limitations of the Manual Method

Just like a coin has two sides, the manual method also has its own problems. Like other methods, the manual method also has its own problems. Here are some reasons why the manual method may not be the best choice:

You need to manually drag and drop each email, which may be inconvenient for some users.
This method is not suitable for converting multiple files efficiently, as it requires the user to repeat the process for each individually.
Beginners may need additional technical assistance to complete the process and frequent clarifications.
Also, this manual process can be time-consuming, especially when dealing with a large number of emails.
When manually exporting multiple files, it is important to consider the possibility of user frustration due to the repetitive nature of the task.
Finally, to improve the user experience, it is recommended to explore more user-friendly alternatives to simplify the email conversion process.

If you need to bulk transfer multiple contacts at once or export them to different formats, you may need third-party software to move contacts from MS Outlook email client to MSG easily.

How to Export Outlook Contacts to MSG File in Bulk? Automatic Solution

FreeViewer VCF Export Program is a must-have tool to convert Outlook contacts to MSG format. Apart from, it also offers multiple output options, such as Outlook file contacts to Gmail CSV, PST, PDF, HTML, etc.

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It is capable of converting large amounts of Outlook contact data to MSG in one go, without any data loss or without any external email application.

5 Clicks to Convert Contacts from Outlook to MSG Format

Download and run the vCard export tool.
Choose the File or Folder Option to Add Outlook Contact.
Select the MSG export option.
Choose the desired location.
Start the exporting PST contacts to MSG.

Conclusion

This informative article explains two methods to export Outlook contacts to MSG file. It provides instructions on both manual and professional solution to efficiently transfer PST contacts to your MSG. Although manual methods are explained, it is worth noting that they have limitations. such as being time-consuming and complicated. Therefore, many users prefer professional methods for faster and easier conversion. We believe you will find this content valuable and informative.

User Questions and Answers

Q1: How to manually convert Outlook contacts to MSG format?

Open MS Outlook and go to People.
Select the contacts from which you want to export contacts.
Locate the contacts you want to export.
Click a contact to select it or double-click to open it.
Click a contact and drag it to your desktop or folder.
The contacts have been successfully exported from Outlook to MSG contacts.

Q2: What is the difference between Outlook Contacts and MSG?

Outlook store a complete collection of Outlook data, including emails, contacts, calendars, and other mailbox items. On the other hand, an MSG is a single email message file. It contains emails and their attachments, headers, and metadata.

Q3: How do I add a large number of Outlook data file to MSG?

With the exporter tool, you can easily and quickly convert all PST contacts to MSG.

Q4: Does your software support the latest version of Outlook 2011?

Yes, this application supports all the latest versions of Outlook 2019, 2016, 2013, 2010 and 2021.