Easily Export Outlook Contacts to MSG Format for Efficient Management
If you want to export Outlook contacts to MSG format, this blog introduces a simple method to save Outlook contacts as MSG file, which is very useful for managing and sharing personal contact details. This article highlights the simplicity and efficiency of this method, which can handle one contact at a time and is a good solution for users who need to export individual contact details without exporting the entire list.
Table of Contents – Easy to Find
Overview : Outlook and MSG File
MS Outlook is one of the most used email services in the world. However, Outlook offers much more than just access to email. Outlook makes it easy to communicate via email, organize contact lists, and schedule meetings and other events using the calendar feature.
MSG File are Microsoft Outlook items created or saved in Microsoft Outlook that store information such as email messages and attachments, contacts, calendar appointments, and tasks.
Reason to Save Outlook Contacts as MSG File
The following scenarios will help you better understand why you need to convert Outlook contacts to MSG.
- MSG file allows you to store each contact in a separate. This is useful if you want to organize your contacts individually or transfer them one by one.
- It is compatible with various email platforms, especially those that use Microsoft Outlook. This ensures that the contact data can be easily imported or opened in a compatible email client.
- You can export specific contacts to MSG and share them with others via email or file sharing platforms. Since each contact is a separate file, you can select only the contacts you want to send.
- MSG files are often easier to import into other software systems as they retain all contact information and structure, making it easier to migrate data between platforms.
- This file is sometimes required in forensic or legal applications as it retains the original contact information and metadata, providing an accurate record for audit purposes.
Read More: How do I Transfer Outlook Contacts to Gmail?
Here we explain why it is beneficial to save Outlook contacts as MSG. Now let’s learn how to transfer Outlook data to MSG format in the next section.
Manual Method to Export Outlook Contacts to MSG File
To manually export the Outlook contacts file to MSG, you need to save each contact one by one. Here’s how:
1: Using Outlook
- Launch or open your Microsoft Outlook account and click the Contacts section.
- On the menu bar, press the People icon (this is the segment where you can see your file contacts).
- Find the contact you want to export.
- Click a contact to select it or double-click to open it.
2: Convert Outlook Contacts to MSG File Drag and Drop Option
- Single contact: To save a single contact as an.msg file, click the contact and drag it to your desktop or folder. Outlook will automatically create a .msg file for that contact.
- Several Contacts: If you want to convert many contact files, you can hold down the Ctrl button and then click on each contact you want to export. Once selected, drag it to the desired destination on your system.
- Go to the folder where you saved the contact and confirm that the.msg file has been created. You can open it with Outlook to check that the information is complete.
- Repeat this procedure for each contact you want to export contacts from Outlook to MSG.
Limitations of the Manual Methods
Just like a coin has two sides, the manual method also has its own problems. Like other methods, the manual method also has its own problems. Here are some reasons why the manual method may not be the best choice:
- This method is not suitable for exporting multiple files efficiently, as it requires the user to repeat the process for each individually.
- Beginners may need additional technical assistance to complete the process and frequent clarifications.
- Also, this manual process can be time-consuming, especially when dealing with a large number of emails.
- When manually exporting multiple files, it is important to consider the possibility of user frustration due to the repetitive nature of the task.
Read More: Transfer Contacts from Outlook to Yahoo Mail
If you need to bulk transfer multiple contacts at once or export them to different formats, you may need third-party software to convert Outlook contacts to MSG easily.
Automatic Solution to Export Outlook Contacts to MSG Format
FreeViewer VCF Export Program is a must-have tool to convert Outlook contacts to MSG files. Apart from that, it also offers multiple output options, such as Outlook contacts to PDF, PST, HTML, etc.
It is capable of converting large amounts of Outlook contact data to MSG in one go, without any data loss or without any external email application.
5 Easy Clicks to Convert Contacts from Outlook to MSG
- Download and run the vCard export tool.
- Choose the File or Folder Option to Add Outlook Contact.
- Select the MSG export option.
- Choose the desired location.
- Start exporting Outlook contact file to MSG.
Conclusion
This informative article explains two methods to export Outlook contacts to MSG format. It provides instructions on both manual and professional solutions to efficiently save Outlook contacts as MSG files. Although manual methods are explained, it is worth noting that they have limitations. such as being time-consuming and complicated. Therefore, many users prefer professional methods for faster and easier conversion. We believe you will find this content valuable and informative.
User Questions and Answers (FAQs)
Q 1: How to manually export an Outlook contact file to MSG?
- Open MS Outlook and go to People.
- Select the contacts from which you want to export contacts.
- Locate the contacts you want to export.
- Click a contact to select it or double-click to open it.
- Click a contact and drag it to your desktop or folder.
- The contacts have been successfully exported from Outlook to MSG contacts.
Q 2: What is the difference between Outlook Contacts and MSG?
Outlook stores a complete collection of Outlook data, including emails, contacts, calendars, and other mailbox items. On the other hand, an MSG is a single email message file. It contains emails and their attachments, headers, and metadata.
Q 3: How do I add a large number of Outlook data files to MSG?
With the exporter tool, you can easily and quickly export contacts from Outlook to MSG.
Q 4: Does your software support the latest version of Outlook 2011?
Yes, this application supports all the latest versions of Outlook 2019, 2016, 2013, 2010 and 2021.