How to Print OST Emails – Get the Perfect Solution

Published By Mohit Jha

Approved By Nimisha Ramesh

Published On June 4th, 2024

Reading Time 5 Minutes Reading

Microsoft Outlook is been used extensively for both personal and business email communication. Well, most Outlook users often come up with the requirement to export Outlook emails into Portable file format. Moreover, saving OST files in portable document format is one of the best options to protect and prevent any changes to sensitive data by unauthorized use by any means. However, it could be a tedious task to sit and manually print OST emails. Hence, it is always suggested to rely on some risk-free and instant professional tool that will help to print an OST file thereby effectively securing the data.

Before exploring the solution, let’s follow a similar instance, by a user in a well-known forum,

“There are bulk emails from OST file, which I need to convert into portable format. As I am working as an Advocate, there are numerous emails that I need to share with my colleagues for further investigation of the case. For security reasons, it is always wise to batch print OST emails. Moreover, I am not a tech-savvy person who can independently implement the conversion process manually. Thus, I am looking for an instant solution that can print offline OST files. Please suggest the best tool for my request, thanks!”

Table of Content

Reasons to Print OST Files

Print OST emails to PDF manually

Export OST to HTML

Convert HTML to PDF

Using Outlook Print Feature

Batch Print OST Emails with Automated Solution

Last words

Know the Possible Reasons to Print OST Emails

The PDF format allows users to apply various security options that prevent unauthorized activity from occurring in the PDF file.

One can easily share PDF files with the help of USB devices to transfer the file from one computer to another system.
PDF files are a non-changeable format wherein a third person can only view and read the text without giving any chance to modify the data.

This file format is platform-independent where users can smoothly open and view the file irrespective of the device like a laptop, desktop, cell phone, etc.

Refer: Explore OST File With Multiple Preview Options

Manual Solution to Print OST Emails to PDF

To execute the manual solution, first, users should sync Outlook on their PC. Apart from that, this solution acquires a dual-step procedure. Rather, users should convert OST to HTML. After that, export that HTML file into PDF.

Convert OST to HTML

Initially, users should open the MS Outlook application on their machine.
Then, choose the OST file users want to convert into PDF format.
After that, move to the file tab and hit the Save AS Type drop-down menu.
Now, choose the HTML option from the drop-down list.
Then, give a name to the file name and press the save button.
Finally, close the email application and move to the destination where users want to save the MS Outlook HTML file.

Convert HTML to PDF

Choose the saved HTML file and right-hit on it to open with Word.
When the MS Word application displays, hit on the file save option.
In the next step, open the save as an option.
Now, from the drop-down list hit on the PDF file.
After that, prove the destination of the selected PDF file.
Lastly, press the save button to save the format as PDF.

NOTE:- This technique generally lies for users who are using the below Windows 10 edition.

For another edition of Windows, we also offer the second manual process.

#3: Using Outlook’s Print Feature

Users can also try the print utility of MS Outlook to export OST files into PDF. Continue further to the steps of this solution.

Initially, open Outlook and select the Mail users to want to export into PDF.
Then, go to the file tab.
After that, from the File tab, select the Print Option.
Below the Printer drop-down, choose MS Print to PDF.
Then, offer a name to that particular file.
Finally, tap on the save option to save the file as PDF.

Batch Print OST Emails with Expert Solution

No doubt, the manual method poses a set of limitations in terms of exporting the OST file emails. This includes time-consuming issues, the ability to export only a limited set of OST emails to portable format, and so on. Therefore, one of the best and suggested options that can be utilized is adopting the Best OST to PDF Converter Tool. This utility allows exporting batch OST emails to portable format or bulk print OST emails. Along with that, all the attributes associated with the OST file such as To, Cc, Subject, etc are also exported to PDF.

Additionally, one can also make use of the different naming convention patterns that the tool offers us. This includes Subject, Subject+Date(DD-MM-YYYY), From+Subject+Date(YYYY-MM-DD), Date(YYYY-MM-DD)+Subject, AutoIncrement and so on. Moreover, saving the resultant PDF file will these naming patterns will help users to easily identify the emails based on the defined categories.

One of the noteworthy features is that after exporting the OST file emails into a portable format. Users can also swiftly print the resultant PDF file. Thus, it provides a seamless approach to printing the PDF file without facing any technical issues. Altogether, the tool renders a set of result-oriented features. that not only allows printing the Outlook OST emails as PDFs but also enables printing the output PDF file in no time.

Also Refer: How to Extract Calendar from OST File?

It’s Time to Wind Up

Sometimes when Outlook users want to print OST emails, one has to face difficulties in performing the process manually. Therefore, we also recommend that you use the software. Apart from exporting the OST files to a portable file format, one can also print the converted PDF file without any problem.