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Transfer All Emails from Gmail to Outlook Using the Finest Way

Shifting your emails from one client to another is a huge and complicated task. However, choosing the right path and understanding the process to transfer all emails from Gmail to Outlook could make it easier to follow and move your emails to Outlook.

Whether a user is entirely moving to Outlook to make email management easier, merging the emails in one place etc. For these types of cases, we have covered some useful and effective solutions to backup & export Gmail to PST Outlook.

It’s important to comprehend the reasons behind people’s decision to switch from Gmail to Outlook before beginning the process:

Reasons Behind the Moving of Gmail Emails to Outlook

• Changing Preferences: Users may feel that Outlook has features or integration which are suitable for them when compared with Gmail.
• Workplace Integration: Shifting to Outlook could align with workplace requirements or collaboration tools used by the organization.
• Consolidating Accounts: Simplifying and managing multiple email accounts by consolidating them into a single platform.
• More Storage: MS Outlook provides users more space to keep their mailbox data in compare to Gmail. On the other hand, with Gmail, users only get 15 GB. So that, if users need more space, users have to purchase a subscription.
• Collaboration Tools: Office 365 has an email application, Outlook. It helps users to work better with others.
• Better Security: Outlook offers extra safety to keep your data secure. In short, there is less chance of losing detail and causing errors.

Quickly Transfer All Emails From Gmail to Outlook Using Offline Solution

Well, there are a few methods available to move Gmail emails to Outlook. However, the user will have to first perform the configuration settings and a lot more. This process may take time, but using the instant Gmail Backup Tool would help you to directly download all your Gmail emails and export them into PST and multiple formats: MSG, EML and MBOX. You can also save Gmail email to PDF file format. Features like Incremental Backup and Delete after Download help to manage our Gmail account also.

#1 Get the Gmail Data Backup to Move Gmail Emails to Outlook Using the Tool

1. Downloaded and launched the utility to transfer all emails from Gmail to Outlook. Then enter the required Gmail details.
2. Choose the Export Format as “PST”, Category: “Email” to backup. There is an option “Apply Filters” to back up the required data based on the date range.
3. Now use the Browse option and set the folder in which you want to save the exported PST file.
4. Finally, hit the Start button to begin the process and transfer all emails from Gmail to Outlook.

By following these steps now, you must have the PST file with you that you have exported. Now is the time to import this PST file into the Outlook application.

Read More: Learn the Best way to Export Gmail Emails to Hard Drive 

#2 Move Gmail Emails to Outlook By Importing a PST File

Now follow the steps to import the file that we have backed up and transfer all emails from Gmail to Outlook.

1. Open the Outlook software on your desktop.
2. Navigate to the “File” menu located in the Outlook window’s upper-left corner.
3. Select “Open & Export” (previously known as “Open”). “Import/Export” is the option that you should select.
4. Choose “Import from another programme or file” in the Import and Export Wizard that appears, then click “Next.”
5. After choosing “Outlook Data File (.pst)” as the importable file type, press “Next.“

Find the File PST

To find the PST file you wish to import, click “Browse“. Locate the folder containing your PST file, pick it, and press “Open.”

Select the Import Options

“Replace duplicates with imported items” if you wish to import all of the content from the PST file.

If you would like to combine with already-existing items in Outlook, select the relevant option according to your preferences. Press “Next.”

Choose the Import Destination Folder:

1. Select the Outlook folder that contains the data you wish to import. To import everything, you can either select the top-level folder or pick individual folders.
2. Check the box next to “Include subfolders” if you want to import subfolders as well.
3. Press “Next.”

Complete the Import Procedure

Choosing “Finish” will initiate the import procedure. The PST file will start to import into Outlook. The quantity of items being imported and the size of the PST file determine how long it takes. A message will be shown on the import process is finished.

#3 How to Transfer all Emails from Gmail to Outlook Manually?

In this segment, we will discuss manual solutions to execute the migration procedure. First, users need to turn on IMAP in their Gmail settings.

Step 1: Enable IMAP in Gmail

1. Firstly, log in Gmail account on your system.
2. Now, search on the Gear icon & hit the see all settings option.
3. After that, turn on IMAP in the Forwarding POP/IMAP settings.
4. Now, hit on save changes button.

Step 2: Add Gmail to Outlook

1. Afterword’s, Open the MS Outlook program on your PC.
2. Now, go to the file option & hit on Add Account.
3. Transferring ahead, enter your Gmail ID and hit on connect.
4. Write your Gmail password and hit on sign in.
5. Hit on Allow to let Outlook access Google Account.
6. Finally, click on the done button to finish. However, the procedure to transfer from Gmail to Outlook can effortlessly begin.

Also Read: Use Quick Solutions to Archive Gmail Emails

Conclusion

This article explains the best strategic method to transfer all emails from Gmail to Outlook in less time. Many users may find the traditional manual solution can be difficult, as they will need to configure the required settings and sync to move Gmail emails to Outlook. So, we have explained a short and simple solution by using an offline tool to backup and export in PST format and import that file in Outlook. Proper steps are explained to get the Gmail emails in MS Outlook.