Office 365

Exploring the Various Types of Sites in SharePoint Online

SharePoint is widely used among organizations because of its immense features. It is composed of a Document Library and Lists that play a vital role in the development of sites. It is used to create business-centric sites that fulfill business objectives. Multiple types of sites can be created in SharePoint Online such as Communication. It also has a diversified set of templates to provide a modern experience to the users including content, pages, web parts, and many more. The creation, deletion, and customization of sites depend upon the SharePoint administrator. Admins take complete charge of creating the site as per the organization’s needs. As it has various types of sites in SharePoint Online, you will get to know about each one in detail.

But before discussing the varieties of sites, let’s take a look at the benefits of SharePoint sites in organizations.

Importance of SharePoint Sites in Organizations

Creating SharePoint sites has diverse advantages for organizations. Let’s examine some key advantages of creating different types of SharePoint sites in detail.

• It has a feature to share the information with the authorized users only. Due to this, the privacy and cruciality of the data are maintained.
• Managing large and multiple projects is easier for the project manager. Because of SharePoint project manager can examine the regular status of the project. It also helps to determine is the progress of the project meets the deadlines or not.
• Key elements of SharePoint sites: Document library and Lists maintain the data that can be used to enhance collaboration between Team members.
• Because it is used as an intranet or extranet collaboration platform. It not only joins the organization members but also the clients of the organizations.
• Provides ease of integration with other Office 365 apps such as PowerBI, OneDrive, and many more.

Checklist Before Creating a SharePoint Site

• Identify the reason for creating a SharePoint site.
• Prepare a list of gaps that will be filled by the site.
• Analyze the departments for which the site will be created.
• List out the users of the SharePoint site such as partners, customers, and team members.
• Brainstorm the required features for the site.
• Analyze the budget to create the required site.

Types of Sites in SharePoint Online

What are the different types of sites, SharePoint can create to meet the needs of organization? Let’s go deeper into it.

1. Modern Team Site

Now the Modern Team site has been added to SharePoint to improve the collaboration within the organization. Here all the users are connected to a group in which

• For team communication purposes a shared mailbox is there.
• Added Shared Storage to store the organization’s relevant documents.
• Includes a shared OneNote notebook.
• Integrate with Microsoft Teams to perform run-time communication

It can also be functioned without a group. The groups on this site can be public or private depending upon the requirement. It is easy to connect with the Task management tool planner. This site is the best choice for fewer team members.

2. SharePoint Communication Site

In the discussion of the different types of SharePoint sites, now is the time to explore the SharePoint communication sites. These are one-way communication sites. They support Topic Site, Blank, and Showcase templates. For the spreading the information within the organization communication sites are used. As per the requirement, administrators create these sites for the particular departments as well.

3. Classic Team Sites

Classic Team sites are the older ones. In the early stage of SharePoint, the classic Team sites were introduced. They require more customizations to meet the regular needs of the organizations. They were utilized for developing blog sites, wiki pages, and web components. But these are no longer works now. Do not forget to switch to Modern Team sites if you are still using the classic Team sites.

Additional Categories of Sites in SharePoint Online

• Document Center site – Sites that are used in the organizations for storing the data. SharePoint is not only used to improve the collaboration between the members but also to store essential data as well such as PowerPoint presentations, reports, and so on.
• Enterprise Wiki site – When there is a need to share a huge information with the team members then Wiki sites play an immense role.
• Developer site – SharePoint sites have a huge impact on the developers as well. Developers used the sites to deploy their apps.
• Project site – Managing multiple projects regularly is a cumbersome task. But with the help of project sites, managers can keep an eye on multiple projects at the same time.
• Community site – Community sites are the ones that are used to share ideas with other users.

Now it’s clear what are the types of sites in SharePoint Online. Now, you can choose the necessary one from these diversified types of sites. However, there are different changes performed in the organization to maximize its growth. Then, there might be the chance that your organization acquires any other organization. Due to which, you need to migrate SharePoint Online to another tenant. But how it will happen? Don’t panic, because we have a solution to this challenge as well. Let’s delve into this extensively.

Shifting of SharePoint Online Sites to Another Site

After performing multiple trials, experts recommend the SharePoint Online Migration Tool to copy document library to another site including lists. It is a user-centric tool that can be operated by non-tech users also. It is composed of several advanced features to make the process easier and efficient. You can rely on this tool because it takes care of data security and integrity during the process.

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Conclusion

Being a collaborative platform, SharePoint is a full-fledged tool. It supports a variety of sites that have their importance. That’s why through this write-up, we have described all types of sites in SharePoint Online in a detailed manner. Now choose the best fit to fulfill your needs. Also, remember the automated tool to deal with the upcoming challenge of moving the SharePoint site to another site.